Arrivals and daily attendance
Track arrivals, exits and daily attendance across a conference of one day or several.
CONFERENCES
Conference attendance
that proves participation.
Delegates wear a wristband instead of a lanyard and tap in at the door and at every session. You know who arrived and who sat in which session, and you have the record to show for it.
FOR ORGANISERS
Know who was there.
Session by session.
A registration list tells you who meant to come. A signed sheet tells you who was handed the pen. A tap at the door and at each session tells you who was actually there.
Sessions and programmes
Build the schedule with sessions, speakers and activities, and give delegates their own programme.
Session participation
A tap at the session door records which delegate attended which session.
Rooms and access
Control entry to plenaries, workshops, VIP lounges, speaker rooms and staff areas.
Meals and entitlements
Lunches, dinners and other one-use entitlements are set up on the band and used with a tap.
Live room occupancy
See arrivals, room occupancy and active sessions while the conference runs.
HOW IT WORKS
From registration
to the report.
01
Configure
Create the conference, the programme, the delegates and who may go where.
02
Link
Issue wristbands to delegates, speakers, exhibitors and staff, each linked to the person.
03
Tap
Phones or readers at the doors record arrivals and session attendance.
04
Know
Watch the conference live, then report on what actually happened.
CPD AND REPORTING
A record
you can stand behind.
Professional bodies usually award CPD points for sessions attended. When every delegate taps in at each session, the attendance record comes from the taps themselves, not from a sheet passed around the room.
01
Session-by-session attendance for each delegate
02
Daily attendance across the conference
03
Participation in each session
04
Room and zone occupancy
After the conference, the report shows what actually happened: who came, which sessions they attended and how full each room was.
QUESTIONS
Asked by
organisers.
Can TapVent keep a CPD attendance register?
TapVent records which delegate tapped into which session, and when. That record can be used for a CPD register; the points themselves are awarded by the professional body.
Do we need readers at every door?
Compatible NFC phones can be the readers, so a phone can cover a session door. Readers can be used at busy entrances.
Can delegates have different programmes?
Yes. Sessions, speakers and activities are set up for each event, and each delegate can have their own programme.
What about lunches and the gala dinner?
Meals and other one-use entitlements are set up as redemptions on the band. A tap uses the entitlement, so it cannot be used twice.
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